The diary, the sheet, and what it actually billed.
Function bookings checked against rooms, layouts and equipment, packages that carry their real cost, and billing against the deposits already taken.
| Grand Ballroom | Sat 04 · wedding 250 pax | confirmed | deposit in |
| Grand Ballroom | Sat 11 · conference | confirmed | deposit in |
| Function 1 | Fri 10 · seminar 60 pax | confirmed | |
| Function 2 | Fri 10 · same 2 projectors | clash | blocked |
| Pool deck | Sun 12 · debut 120 pax | tentative | hold 5 days |
| Resources | rooms, staff and kit, one diary | ✓ |
Banquet and events management: function diary, room layouts, resources, function sheets and event billing.
What it actually does.
Equipment is a sum, not a yes or no
Two events can each be fine and together be impossible. The check is against how many the property owns, which is the only version that prevents a Saturday morning problem.
- Rooms with measured capacities per layout — a room with none cannot be sold in it.
- Projectors, staging, microphones and linen counted against what you have.
- The function sheet the kitchen and the floor actually work from.
The cost side posts as the kitchen issues against the event, so the margin below is what was actually consumed rather than what the package assumed.
Packages that cost themselves
Breakfast, transfers, a spa credit, a banquet menu — each carrying its real cost, so a package price is a decision rather than a hope.
- Food cost per package, from the recipes underneath it.
- Deposits held as a liability and billed against, not counted as revenue.
- Event P&L, once the kitchen and the room have been paid for.
The ones people ask about this.
Can it stop a double booking?
Yes, at the point of booking — the room, the layout capacity and the equipment are all checked before the diary accepts it.
Does the kitchen see the function sheet?
Yes, and it is produced from the booking rather than retyped from it.
How is a package costed?
From the recipes and items inside it, at what you actually paid — so the margin on a package is the real one.
See it on your own figures.
Bring one ordinary day from your business and we will run it through in front of you, on your own items and your own prices.